Standard Terms of Business

1. Basis of Engagement

These standard terms apply to all accounting, tax compliance, corporate restructuring, and advisory services delivered by M & M Business Accountants Ltd trading under the brand name myTaxAnalyst ("the firm", "we", "us") to the client named in our Letter of Engagement. In the event of any conflict between these terms and the Letter of Engagement, the Letter of Engagement shall prevail.

We conduct all engagements in accordance with the regulations and ethical standards of the Institute of Chartered Accountants in England and Wales (ICAEW) and the Code of Ethics.

2. Client Obligations & Information Accuracy

To enable us to provide accurate and timely tax advice, you agree to:

• Provide full, true, and complete accounting records, receipts, bank statements, and relevant transaction details well in advance of statutory deadlines.
• Notify us promptly of any changes in company structure, director remuneration, shareholdings, or private assets.
• Review all tax returns (CT600, SA100, VAT returns) prior to submission and approve them via digital authorisation. Legal responsibility for the accuracy of statutory submissions remains with the taxpayer/directors under UK tax statute.

3. HMRC Electronic Submissions & Agent Authority

Upon execution of form 64-8 (or digital agent authorisation), we will act as your authorised agent with HMRC for specified tax regimes. We will compute liabilities and file returns using appropriate tax filing software.

We are not responsible for interest charges, surcharges, or statutory penalties arising from late receipt of information, inaccurate records provided by the client, or HMRC portal transmission delays beyond our reasonable control.

4. Professional Indemnity Insurance

In accordance with ICAEW regulations, M & M Business Accountants Ltd maintains professional indemnity insurance with a reputable UK insurer. The scope and territorial limits of cover are subject to the policy terms. Details of our insurer and policy certificate are available for inspection upon request at our registered office.

5. Anti-Money Laundering (AML) Compliance

In accordance with the Proceeds of Crime Act 2002 and the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017 (MLR 2017), we are statutorily required to verify the identity and address of all clients and beneficial owners before accepting an engagement.

Under UK law, chartered accountants are obliged to report knowledge or suspicion of money laundering to the National Crime Agency (NCA) without informing the client ("tipping off").

6. Fees & Payment Terms

Our fees are calculated on an agreed fixed-scope basis or based on hourly rates appropriate to the complexity of the matter, as specified in your Letter of Engagement.

Payment terms are set out in your engagement letter or invoice. Any suspension of work will be handled in accordance with the engagement terms and our professional obligations, with notice of relevant filing consequences.

7. Governing Law & Jurisdiction

These terms, and any dispute or claim arising out of or in connection with them, shall be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction.